Diocesan Board

The President shall preside at all meetings of The Assembly,
The Assembly Board, and The Executive Board. In addition, the
President shall:

1. Make the following appointments within three (3)
   months of taking office: Committee Chairs, including the
   Nominating Committee Chair; Deanery Representatives;
   and Representatives for Daughters-at-Large and Junior
   Daughters. All these Appointees shall have voice and
   vote on the Assembly Board.
2. Sit as an ex officio member on all committees except the
   Nominating Committee.
3. Represent the Diocese as a Delegate at the Triennial
   National Convention of The Order.
4. Represent, when possible, The Assembly and The Order
   at Diocesan functions, including the Diocesan
   Convention.
5. Attend, when possible, or send a representative to ECW
   Board meetings, the ECW Annual Meeting, Province VIII
   Board meetings, and the Province VIII Annual Retreat.
6. Submit an Annual Report of Diocesan Assembly business
   and activities to the Province VIII President, when
   requested.
7. Attend, when possible, or send a representative from
   The Executive Board to Chapter Institutions and Officer
   Installations.
8. Plan an Annual Retreat for The Executive and Assembly
   Boards and Chapter Officers.
9. Write a President’s Letter for each issue of The Angel’s
   Wing and write to the recipients of the Bishop Gooden
   Scholarship.
10. Perform all other duties pertaining to her office.

The Second Vice President shall, in the absence of both the President and
First Vice President, preside over meetings and perform other duties of those
offices, as necessary. In addition, the Second Vice President shall:

1. Plan two Diocesan Assemblies each year, to be held in the Spring
and Fall, preferably on the last Saturdays of April and October, and act
as Chair of these events.
2. Coordinate with the President to determine the theme and
speaker(s) and whether the assembly will be held online or in person.
3. Arrange for a Chapter and Parish (or Deanery) to host each
in-person Assembly and coordinate with the President and Rector of
the hosting Chapter all details of organizing the event.
4. Coordinate with the Communications Committee the distribution of
all notices and invitations to the Spring and Fall Assemblies.
5. Perform all other duties pertaining to her office.

The First Vice President shall, in the absence of the President,
perform all duties of the President, including presiding at all
meetings. In the case of the death or resignation of the
President, the First Vice President shall automatically become
the President and assume all the duties of that office. In
addition, the First Vice President shall:

1. Work to increase membership of The Order within the
   Diocese and coordinate with the Deanery
   Representatives and the Membership Committee to
   organize and institute new Chapters.
2. Organize, with the guidance of the President and the
   Chaplain, activities for each meeting of The Assembly
   Board designed to further the leadership abilities and
   spiritual growth of the Chapter Presidents.
3. Update the Diocesan Assembly Bylaws, Rules, and
   Procedures, as necessary.
4. Perform all other duties pertaining to her office.

The Secretary shall take, distribute, and archive all minutes of
all meetings of The Assembly Board and The Executive Board
as well as those of the Business Meetings held at the Spring
and Fall Assemblies and any specially called meetings. In
addition, the Secretary shall:

1. Be responsible for maintaining lists of members and
   officers of Chapters in the Diocese. She shall take the roll
   call at the Spring and Fall Assemblies.
2. Handle all the correspondence needs of The Diocesan
   Assembly, including contact with the National Office.
3. Assist the President in preparing materials for all
   Assemblies and Board meetings and maintain an archive
   copy (print and/or electronic) of major publications of
   The Order, The Province, and The Diocese.
4. Perform all other duties pertaining to her office.

The Treasurer shall keep records of all accounts of The
Assembly and give a financial report at all meetings. In
addition, the Treasurer shall:

1. Receive, manage, and distribute all funds of The
   Assembly, as directed by The Executive Board and
   according to the Diocesan Rules and Procedures.
2. Prepare a budget at the beginning of each Fiscal Year to
   begin September 1st and end on August 31st.
3. Prepare for audit of the financial records of The
   Assembly whenever there is a change of treasurer (at
   the end of her term or when a replacement is named)
   and engage a responsible auditor for this purpose.
4. Perform all other duties pertaining to her office.